Planning a New Event

This page outlines the requirements before you create an event

To help make things run smoothly, it is best to have these considerations understood before commencing.

Event Planning Check List

To kick of the event the Accreditation Manager needs to gather the following:

• Event Name

• Event Dates

• Personal Pass Types

• Number of Zones

• Vehicle Stickers Types

• Event Logo

• Event Email Footer

• Event Accreditation Pass Creative

• Terms and Conditions

Event Name

When creating an event you will be asked to give the event a name. This will be used across the system.

Event Dates

When creating an event you will be asked to event a start and end date for your event.

Personal Pass Types

The system is configured for a range of personal pass types these are the different types of personal accreditation given to a person. Each type has a name and a code. The default pass types are:

Type	Code
Management	MGT
Race Official	RO
Venue	VEN

Zones

When creating an event you will be asked to enter the number of zones. This is the number of zones (areas) you will have in your event. During the process users nominating companies and those people applying for event accreditation will be asked which zones they require access.

While the zones can be updated after the process has commence - it is suggested to have this planned up front to stop the likelihood of having to ask the user a second time.

Vehicle Sticker Types

When creating an event the system can be configure for different vehicle stickers. A vehicle sticker is given allocated to vehicle pass. A total of 4 stickers can be allocated to a Vehicle pass. Like the Personal Pass Types each vehicle sticker type will have a name and a code.

The follow are some examples:

Type	Code
Service Vehicle	SV
Gate 1 Entry	G1
Circuit Access	C

Branding

Logo

Once your event has been created it can be updated with the logo for the event. This will then be shown on the portal and email correspondence.

Email Footer

In addition to the logo an email footer will be placed on all correspondence.

Accreditation Printing

Accreditation Pass Creative

Once your event has been create the event accreditation printing can then be configured. This will require your base designs for each of the different event accreditation types.

This does not include bump in out passes - they are completed by the Accreditation Team.